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Elections

Emerald City Softball Association is a non-profit organization with a executive board consisting of 9 elected positions, and 8 appointed director positions. Below is the breakdown of the Executive Board election classes, by year, per the ECSA Bylaws.

Executive Board Member Positions and Responsibilities

Click on the position titles below for a description of the position and the roles & responsibilities involved.

Odd-Year Class

(2019, 2021, 2023…)

ECSA Commissioner (click here)

The ECSA Commissioner shall:

  • Perform duties as may be necessary for the proper and efficient conduct of the Emerald City Softball Association.
  • Direct the policies of the Emerald City Softball Association.
  • Enforce all rules of the Emerald City Softball Association.
  • Preside over Executive Board and Team Representative meetings.
  • Act on behalf of the Emerald City Softball Association in any emergency that is not covered in the Bylaws, Administration Rules, Protest Rules or Play Rules.
  • Serve as cosigner on the Emerald City Softball Associations checking account and the Emerald City Classic checking account.
  • Sign all contracts related to the Emerald City Softball Association.
  • Oversee all duties of the other Executive Board Members.
  • Ensure all operations for managing the Emerald City Softball Association (e.g., fields, umpires, balls, scheduling, communications, awards, rules etc.) are accomplished.
  • Ensure all Players ratings are accurate and approve all players rating changes.
  • Sit on and lead all Protest Boards.
  • Ensure all deadlines are met for submitting fees, team rosters & World Series rosters to
    NAGAAA.
  • Represent the Emerald City Softball Association at the NAGAAA Summer & Winter Meetings or send an alternate that is approved by the ECSA Executive Board.
  • Submit candidates for appointed Board Positions to the ECSA Executive Board for approval. Approval is by a 2/3—majority vote.
  • Will vote on all matters done by a secret ballot. For other matters, only vote when there is a tie (for 50% majority topics) or if one vote is needed to determine a 2/3 majority.
  • Assist with the Emerald City Classic as needed.

Qualifications for Office:

  • Has held an ECSA board position for at least two (2) years.
  • Represented ECSA as a player, coach, or protest duty in at least two (2) NAGAAA Gay Softball World Series or as a Member City representative at least two (2) NAGAAA Summer or Winter Meetings.
Assistant Commissioner - C Division (click here)

The C Division Assistant Commissioner shall:

  • Oversee all activities of the C Division teams in the Emerald City Softball Association, including creation and maintenance of team and player information on ECSA website
  • Participate and vote on all player rating changes and reviews for players in the C Division as
    well as any players in the D Division whose proposed rating change would require them to play in the C Division.
  • Ensure eligibility of all players listed on a roster for the C Division teams; criteria may include:
    1. Fee payment
    2. Waiver status
    3. Rating eligibility
    4. Existence and accuracy of online profile
  • Manage all aspects of the D Select teams including selection of players, assigning coaches,
    practices, communications, and ensuring full teams are available to play when scheduled.
  • Assist the Assistant Commissioner A/B Division in assigning players to the C Select Teams.
  • Communicate to all C Division coaches and managers on all ECSA matters.
  • Open and close fields when designed to do so
  • Assist with the Emerald City Classic as needed
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • Has been an ECSA member for at least three (3) years and experience as an ECSA Member in the B or C Division for at least two (2) years.
Assistant Director of Competition - D/E Division (click here)

The D/E Division Assistant Director of Competition shall:

  • Oversee the Player Ratings of all Players in the ECSA D and E Divisions.
  • Work in conjunction with the Director of Competition in reviewing D and E Division players to ensure they have accurate player ratings.
  • Review and approve new-player ratings for D and E Division players.
  • Work with Database Administrator to update online player ratings in a timely fashion.
  • Participate in pre-season, mid-season, end-of-season and post-World-Series Player Rating
    reviews.
  • Lead and or participate in requests for Player Rating changes per the Rating Change Voting
    Matrix (Appendix Eight) and the Ratings Change Review Process (Appendix Nine).
  • Investigate and engage the Commissioner, Director of Competition and appropriate Assistant Commissioners and Assistant Directors of Competition in any requests to watch or review an ECSA Player’s Rating.
  • Assist the Assistant Commissioner C Division in selecting players for the D Division Select team.
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • Have been an ECSA member for at least three (3) years.
  • Have participated as a player or coach or represented ECSA for protest duty in at least two (2) NAGAAA Gay Softball World Series
Membership Director (click here)

The Membership Director shall:

  • Act as the ECSA focal point to coordinate players looking to be placed on teams and for teams looking for players.
  • Oversee member recruitment and collaborate with Events Coordinator and Marketing/Communications Director on recruitment-focused events.
  • Maintain ECSA Team and Tournament Matchmaker features on ECSA website, including
    removal of out—of—date player and team ads.
  • Coordinate players looking for a team and teams looking for players for the Emerald City
    Classic.
  • Lead and organize Player clinics at the beginning of each season to evaluation the level of new players and assist in getting players looking for teams placed on a team.
  • Assist with the Emerald City Classic as needed.
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • N/A
Even-Year Class

(2020, 2022, 2024…)

Director of Competition (click here)

The Director of Competition shall:

  • Understand the NAGAAA Player Ratings Guidelines and how they should be applied to players.
  • Oversee the rating of all ECSA players using the NAGAAA player rating guidelines, according to the ECSA player ratings review & change processes, as outlined in the ECSA Administrative Rules.
  • Ensure all new ECSA players have an assigned Player Rating before approving them to a roster.
  • Review and approve new player ratings for A/B Division players. Oversee new player ratings for other divisions.
  • Oversee all online aspects of player ratings and work with Database Administrator to ensure
    they are updated in a timely fashion.
  • Research to find a player rating for any new ECSA player that previously played in another
    NAGAAA member city.
  • Assist in the entry of ECSA teams and players into the NAGAAA database.
  • Lead all ECSA rating reviews. Ensure involvement by the appropriate Executive Board
    members as outlined in our ECSA Administrative Rules and the Rating Change Voting Matrix (Appendix Eight).
  • Lead and/or participate in requests for Player Rating changes, per the Rating Change Voting Matrix (Appendix Eight) and Ratings Change Review Process (Appendix Nine).
  • Investigate and engage the Commissioner and appropriate Assistant Commissioners and
    Assistant Directors of Competition in any requests to watch or review an ECSA Player.
  • Using the NAGAAA Player Rating database, research and validate player ratings of players on Emerald City Classic team rosters.
  • Sit on all player rating protest boards.
  • Assist the Assistant Commissioner A/B Division and Assistant Commissioner C Division in
    selection of players on the C and D Select teams.
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • Have been an ECSA member for at least five (5) years.
  • Have been an ECSA member in two (2) or more divisions OR have been a member of the ECSA Executive board in a ratings capacity for three (3) or more years.
Assistant Director of Competition - C Division (click here)

The C Division Assistant Director of Competition shall:

  • Oversee the Player Ratings of all Players in the ECSA C Division.
  • Work in conjunction with the Director of Competition and the C Division Assistant
    Commissioner in reviewing C Division Players to ensure they have accurate Player Ratings.
  • Review and approve new player ratings for C Division players.
  • Work with IT Director to update online player ratings in a timely fashion.
  • Participate in pre-season, mid-season, end of season and post-World-Series player rating
    reviews.
  • Lead and or participate in requests for Player Rating changes per the Rating Change Voting
    Matrix (Appendix Eight) and Ratings Change Review Process (Appendix Nine).
  • Investigate and engage the Commissioner, Director of Competition and appropriate Assistant Commissioners and Assistant Directors of Competition in any requests to watch or review an ECSA Player’s Rating.
  • Assist the Assistant Commissioner A/B Division in selecting players for the C Division Select team.
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • Has been a member of ECSA for at least three (3) years.
  • Has been a member of ECSA in more than one Division.
  • Have participated as a player or coach or represented ECSA for protest duty in at least two (2) NAGAAA Gay Softball World Series.
ECSA Secretary (click here)

The ECSA Secretary shall:

  • Record the minutes from all Executive Board meetings and Team Representative Meetings and publish them within 5 days of meetings.
  • Maintain all Emerald City Softball Association history and records.
  • Maintain updates to By Laws, Administration Rules, Play Rules and Protest Rules.
  • Maintain an Action Log capturing all actions assigned from Board & Team Rep Meetings.
  • Maintain a Motion Log capturing all motions made and voting results from all Board Meetings.
  • Assist with the Emerald City Classic as needed.
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • N/A
Assistant Commissioner - A/B Division (click here)

The A/B Division Assistant Commissioner shall:

  • Oversee all activities of the A/B Division teams in the Emerald City Softball Association, including creation and maintenance of team and player information on ECSA website.
  • Participate and vote on all player rating changes and reviews for players in the A/B Division, as well as any players in other Divisions whose proposed rating change would require them to play in the A/B Divisions.
  • Ensure eligibility of all players on a roster for the A and B Division teams; criteria may include:
    1. Fee payment
    2. Waiver status
    3. Rating eligibility
    4. Existence and accuracy of online profile
  • Manage all aspects of C Select teams including selection of players; assigning coaches, practices, communications and ensuring full teams are available to play when scheduled.
  • Open and close fields when designated to do so.
  • Communicate to all A/B Division coaches and managers on all ECSA matters.
  • Assist with the Emerald City Classic as needed
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office: 

  • Has been an ECSA member for at least three (3) years and experience as an ECSA member in the B division for at least two (2) years.
Assistant Commissioner - D/E Division (click here)

The D/E Division Assistant Commissioner shall:

  • Oversee all activities of the D and E Division teams in the Emerald City Softball Association,
    including creation and maintenance of team and player information on ECSA website
  • Participate and vote on all player rating changes and reviews for players in the D and E
    Divisions.
  • Ensure eligibility of all players listed on a roster for the D and E Division teams; criteria may include:
    1. Fee payment
    2. Waiver status
    3. Rating eligibility
    4. Existence and accuracy of online profile
  • Assist the Assistant Commissioner C Division in assigning players to the D Select Teams.
  • Communicate to all D and E Division coaches and managers on all ECSA matters.
  • Open and close fields when designed to do so.
  • Assist with the Emerald City Classic as needed.
  • Perform any other duties delegated from the Commissioner or Executive Board.

Qualifications for Office:

  • Has been an ECSA member for at least three (3) years.

Appointed Positions

Appointed positions run a 2-year cycle. The appointment is done by the ECSA Commissioner and requires 2/3 majority approval by the executive board.

Business Development Director (click here)

The Business Development Director shall:

  • Report to the Executive Board.
  • Propose a Business Development budget to the Board by February 15th each year.
  • Collaborate with the Commissioner and Treasurer to identify sponsorship needs and
    opportunities.
  • Team with the commissioner to negotiate and finalize all sponsorships, subject to approval by the Executive Board.
  • Assist the Board in identifying, pursuing and securing prospective league sponsors
  • Coordinate with NAGAAA Business Director for ECC and ECSA opportunities.
  • Maintain contracts and relationships between ECSA and current & prospective league
    sponsors.
  • Identify additional league partnership opportunities.
  • Perform any other related duties delegated from the Board.
Events Director (click here)

The Events Director shall:

  • Coordinate interaction between ECSA Board Members and Venue Managers/Employees for all ECSA League Events including Season Kickoff party, Awards Party, ECC Events and Hall of Fame Dinner.
    1. Work with the Commissioner in selection of Venues
    2. Develop an Event Agenda
    3. Inform those scheduled to speak in advance
    4. Ensure all requirements for the event at in place (tables, chairs etc.)
    5. Establish Sunday Funday Bar assignments
      1. Inform team managers of assignments related to their team sponsor
  • Coordinate the venue aspect of all ECSA fundraising events
  • Perform any other duties delegated from the Commissioner or Executive Board
Fall Ball Director (click here)

The Fall Ball Director shall:

  • Be responsible for all aspects of the Fall Ball Season including:
    • Establishing a Fall Ball budget and submitting for approval to the ECSA Executive Board.
    • Establishing and collecting player fees, including online and/or offline payments.
    • Securing Softball fields & umpires.
    • Developing, publishing and distributing a schedule.
    • Establishing dates for players to register, including deadlines.
    • Forming teams (online and/or offline) based on established guidelines.
    • Establish Fall Balls play rules.
    • Coordinating all aspects of providing Fall Ball shirts.
    • Establishing date, venue and aspects of Fall Ball season-ending party.
Hall of Fame Director (click here)

The Hall of Fame Director shall:

  • Be responsible for all aspects of the ECSA Hall of Fame including:
    1. Establishing a yearly Hall of Fame budget for inducting members – submit budget to the ECSA Executive Board for approval.
    2. Manage all aspects of the Hall of Fame inductions including establishing nomination dates and deadlines and voting timeframes and deadlines.
    3. Work with the IT Director to establish a voting process.
    4. Select a date for the Hall of Fame Dinner and coordinate with inductees the agenda and process for the induction ceremony.
    5. Ensure accurate tracking and updating of ECSA players’ individual tenure in the league (“years in ECSA”)
  • Perform duties related to the ECSA Hall of Fame (HOF):
    1. Ensure the ECSA website is updated with the new inductees each year.
    2. Secure plaques for the inductions.
    3. Provide a program that includes bios of the inductees at the induction ceremony.
    4. Act as the Master of Ceremonies at the induction ceremony or designate an alternate.
    5. Identify individuals to introduce inductees at the ceremony.
    6. Be the main focal for all communications to ECSA HOF members.
    7. Any other emergent requirements related to HOF inductions.
  • Perform duties related to the NAGAAA Hall of Fame:
    • Work with the ECSA HOF members and the ECSA Executive Board to identify members to be submitted for induction.
    • Submit identified candidates in accordance with NAGAAA policies and procedures.

Qualifications for Appointment:

  • Either be an ECSA or NAGAAA Hall of Fame member
    • All others will be considered only if there are no applicants with this qualification.
IT Director (click here)

The IT Director shall:

  • Report to the Executive Board.
  • Be the ECSA Webmaster.
    1. Responsible for all aspects of the website, including content, establishing new seasons, preserving history from past seasons. Keep ECSA sponsorships prominent on the website.
    2. Responsible for establishing and administering all needs for online voting, including
      ECSA Board Elections and ECSA Hall of Fame induction voting.
    3. Present website budget to the Board by Feb. 15th each year.
  • Present to the voting members of the Executive Board by February 15th each year a proposed Database budget for approval.
  • Establish and maintain a secure online database of pertinent league information, which may include but is not limited to:
    1. Current season’s player ratings
    2. Player-rating master list and historical player-rating data
    3. Current season’s team representative(s)
    4. Tournament team information
  • Ensure secure, player-facing access to relevant data, including ratings.
  • Work with commissioner and division commissioners to maintain parity between ECSA
    database and NAGAAA ratings database.
  • Assist in development of additional online components for the league.
  • Perform any other related duties delegated by the Board.
Marketing & Communications Director (click here)

The Marketing & Communications Director shall:

  • Report to the Board
  • Send via email ECSA Newsletters to its membership:
    1. On a regular basis during the ECSA league season
    2. As required when the season is not in session.
  • Communicate schedule changes, including game cancellations, to ECSA membership
  • Maintain all ECSA social media accounts. Use social media as a means of communication to
    the ECSA membership. Use Social media for public relations to promote and support ECSA.
  • Publish a quarterly roadmap of communications and marketing plan and present to the board
  • Execute and manage communication efforts between ECSA and external organizations and
    consumers, including:

    • Media coverage and advertising
    • Content shared on ECSA website and social media accounts
    • Promotional materials disseminated within other community forums
  • Present to the voting members of the Executive Board by Feb. 15th each year a proposed
    Communication/Marketing budget for approval.
  • Responsible for all Internal board communication tools
  • Perform any other related duties delegated from the Board
ECSA Treasurer (click here)

The ECSA Treasurer shall:

  • Have charge of and be responsible for all funds including:
    1. Receiving all money due and payable or otherwise submitted to ECSA
    2. Depositing all money received on behalf of the Open Division in a bank account in the name of the Emerald City Softball Association
    3. Monitoring and managing online payment systems, including website—based player and team registration
    4. Payment of all Expenses
  • Maintain financial statements and provide Financial Reports at least Quarterly.
  • Maintain checks and bank statements.
  • Assist the Commissioner in developing an annual budget.
  • Ensure that proper and complete documentation is received before disbursing funds.
  • Serve as a cosigner of the Open Division checking account and the Emerald City Classic checking account.
  • Ensure all appropriate federal and state tax forms are filed on time.
  • Perform any other duties delegated from the Commissioner or Executive Board.
Tournaments Director (click here)

The Tournaments Director shall:

  • Establish a Tournament committee no later than March 1st each year. The committee shall consist of at least 3 members and shall meet regularly to accomplish all aspects of the Emerald City Classic (ECC) including:
    1. Overseeing team registration
    2. Promotion of the ECC
    3. Securing fields
    4. Establishing Umpires in Chief (UIC) and securing umpires
    5. Establishing Host Hotels
    6. Establishing and communication tournament rules. Tournament rules must be presented to the voting members of the Executive Board for approval no later than March 15th each year.
    7. Secure concessions
    8. Establish and maintain an online web presence for the tournament.
    9. Establish the Tournament Budget and get approval from the ECSA Board no later than March 15th each year.
  • Once approved, report budget status to the ECSA Executive Board at board meetings
    each month from March 15th until 2 months after completion of the ECC.
  • Be a signor on the Emerald City Classic checking account and ensure the Commissioner & Treasurer have access to all accounts used to collect entry fees. Get approval from
    the Commissioner of any expenditure greater than $500.
  • Manage all aspects of that account including retention of all expenditure receipts and
    revenue records.
  • By October 15th, close out the books and report final cost reports to the Executive
    Board. Provide all expenditure receipts and revenue records to the Treasurer.
  • Establish tournament events, to include at minimum:
    1. Registration & Meet and Greet Party on Friday Night
    2. Host bars or special events on Saturday Night
    3. Awards Party on Sunday Night
    4. Tournament merchandise sales, including logo designs and setting prices.
  • Work with the Commissioner to establish the tournament format and number of guaranteed games for the tournament. Commissioner has final approval on format and number of guaranteed games.
  • Assist the Commissioner or Commissioners delegate with the tournament schedule.
  • Establish Field Directors for each field complex that establishes a means for those playing in the tournament to easily have access to someone of authority for all tournament activates and issues.
  • Awards
  • Communication to all registered teams.
  • Maintaining documentation of registered teams.
  • Retaining all ECC history.
  • Establishing a protest committee and process, subject to approval by the voting members of the Executive Board.
  • Any other task or requirements that may arise in hosting the tournament.

Nominations & Candidacy

If you are interested in pursuing candidacy for an elected position, announcing your candidacy can be done by filling out the form below.







If you have any issues using this form, please feel free to email directly to elections@emeraldcitysoftball.org